How to Make Airline Reservations Using UCLA Travel
Advantages:  Fare is paid directly by UCLA, there's no need to wait to be reimbursed. Can obtain State Fares.
Disadvantages: Sometimes fares obtained through UCLA Travel are more expensive than what one would find on one's own.
 
1. Submit your reservation request using the UCLA Travel on-line reservation form: http://www.travel.ucla.edu/new/Res_Request_UCLA_UCOP.html
  Hint: If you'd prefer to e-mail a travel agent at UCLA Travel directly, for domestic travel contact Toshia Jackson at tjackson@finance.ucla.edu or for foreign travel contact Chakib Chamaa at cchamaa@finance.ucla.edu or Elizabeth Radovsky at eradovsk@finance.ucla.edu
   
2. UCLA Travel will send you your itinerary via e-mail. Check all the information to see that it is correct. (Sample)
   
3.

Create a "pink" (downloadable "pink") (Sample) with the information below , attach the itinerary you printed out in Step #3, have your PI sign the pink and enter the account number to which it should be charged and take it to the Business Office.

 
  • Your name (as it appears on your drivers license or passport)
  • Your PI's name
  • The account number to which fare should be charged
  • Reservation code (from the e-mail you received from UCLA Travel)
  • Purpose of the trip
  • Fare amount (from the e-mail you received from UCLA Travel)
  • $30 UCLA Agent booking fee
  • The itineary of the flight you are booking.
4.
UCLA Travel will e-mail you your e-ticket once they receive the PAC# from the Business Office. Print out the e-ticket receipt. This is your proof that the ticket has been purchased.
   
 
Questions? Contact UCLA Travel at (310) 206-2639 or Penny Jennings (310) 825-7071, Steven Simak (310) 794-0092